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Rocky Mountain Flycasters - Board Meetings

Rmf Board Meeting Minutes
October 8, 2014

7:05PM - Meeting called to order

Attendance: Dick Jefferies, Tom Culbertson, Wil Huett, Lance Asherin, Paul Wehr, Dave Piske, Gil Coleman, Dennis Cook, Cullen Emsing, Linda Jefferies.
Guests: David Cunningham

  1. Committee Business

    1. Introductions/President’s Comments
      • Introduced guest David Cunningham.
      • Discussed the need to get the word out about the DamNation movie fund raiser for next Tuesday Oct. 14th. A notice will be included in The Flypaper Newsletter coming out later this week. Some members offered to help check people in at the door, sell raffle tickets and to put up the small display panel. Do we need a second card reader for PayPal?
      • Dick mentioned that the Fort Collins city council has approved the river corridor contract.
    2. Review Agenda: ok as is
    3. Approve Minutes of Last Meeting
      Motion/2nd/Approved as amended: Colorado Water Conservation Board (CWCB) is the grantor in question under 2.1 Grants Update.
    4. Consent Agenda
      Approved - no changes.
    5. Pulled Consent Items
      Treasurer’s report, Dennis had some questions of Tom regarding the Youth Prog/Activities expense budget items and was satisfied with Tom’s response.
  2. Old Business

    1. 2014 – 2015 Chapter Budget Discussion
      • Tom reviewed the budget spreadsheets he had provided. A couple of budget expense items where mentioned that Tom wasn’t sure about what the budgeted funds were used for. Under expenses 63000 special events was renamed to Guest Night, and it was stated that the 65001 Annual meeting referred to the May election night and general meeting.
      • Dennis questioned the budgeted amount being reserved/spent on our invited speakers.
      • A discussion about making the additional insurance option a permanent change to the budget was brought up by Gil and we will leave it as it is for now. Dick felt that that would force us to take a closer look at the coverage being offered.
      • Dennis brought up a point about who is actually covered under this policy regarding volunteers, past members who have not renewed etc. Dick will talk with Colorado TU about overall Risk Assessment for functions and volunteer events.
    2. Fund Development
      Dick expressed that no further action had taken place and a more coordinated effort was needed to get Chris Kiser the information he needs to precede with fund development suggestions. He needs to know, what we are doing today. We discussed: sustaining donors program and recognition, annual fly tying event, raffles and planned estate giving. Linda informed us what the chapter receives for different levels of membership.
    3. Marketing and Communications
      Dick expressed that no further action had taken place by the appointed committee. We discussed the need to have “Consistency in Messaging” before we print the new brochures. Wil Hewitt, Paul Wehr, Dennis Cook, Phil Wright, Dave Cunningham, and Bob Green are currently working on this.
    4. Strategic Planning Update
      Dick expressed that he hopes to have a plan out before the Annual Meeting in May. Dennis and he met with Tom Mills (retired senior level executive officer of USFS) he will help to council and facilitate the work group. Dick will first get a small task group convened to streamline the process.
    5. Grant Update
      • Dick reviewed the status of the three major grants. We have received the official contract back from the state for the $200K Colorado Health & Environment grant. We are waiting for the contracts to come back for the Coalition for the Poudre River watershed grants. The $50K grant application for the Healthy Rivers Fund was denied, explanation was we had already received other large grants for work in the same corridors.
      • Dick mentioned that we had $1,000 listed under small grants in our budget and that we could possibly try to find this money and then leverage this in a collaborative effort for the Embrace-a-Stream project to get more bang for the dollar.
  3. New Business

    No new business
  4. Committee Business

    No committee business

8:50PM - Meeting adjourned

Submitted by Lance Asherin,
Rocky Mountain Flycasters’ Secretary

Previous Meetings

Previous meeting reports will be here as they are superceded by newer reports.

Last updated on 25 Jul, 2013