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Rocky Mountain Flycasters - Board Meetings

RMF BOARD MEETING MINUTES
March 11, 2015

7:00 PM - Meeting called to order

Attendance: Dick Jefferies, Linda Jefferies , Bob Green, Paul Wehr, Jerry Pelis, Dennis Cook, Will Huett, Lee Evans, Lance Asherin, Dave Morse and Dave Piske.
Note: A quorum was not present.

  1. Committee Business

    1. Introductions / President’s Comments
      1. Thanks to Dave, Dennis, Linda and Cullen for helping at the Larimer County Fishing Expo.
        Dick informed the group that this was the largest event to date, with over 3400 people.
      2. Next community event is the Poudre River Fest (May 30), in Legacy Park.
        The chapter will be involved at the $50 nonprofit level, we will need about 6 volunteers, including a fly tier and a couple of fly fishers. We will have an area down by the river as well as a booth.
      3. Update on Strategic Plan - Would like to convene a facilitated Leadership meeting in April.
        Dick has put together an agenda for strategic planning. He anticipates a 3-6 hour meeting and would like for the leadership group to send him an email on what dates would work for them in April.
    2. Review Agenda: two items added see 4.0
    3. Approve Minutes of Last Meeting: Motion/2nd/Approved:
    4. Consent Agenda: Approved
    5. Pulled Consent Items: None
  2. Old Business

    1. Fly Tying Expo – After Action Discussion
      Dick informed the group that he felt our expo was about all we could expect to get out of having our meeting at the senior center. Lee also felt it was a predictable outcome.
      Discussion points
      • Feeling that attendance is down because it’s the same old thing
      • No alcohol
      • Pricy for what you get
      • Lack of food
      • We still brought in about $3,000
      • We could decrease cost and have someone sell food
      • Dick would like to see it moved to Odell’s, in the fall, and make it a celebration event for the year.
      • We would make it clearly known that it is a fund raising event.
      • We are still competing with the fly expos in Denver.
      • Mixing silent action items may help to improve the bids.
    2. Salsa Transition Update
      Update on transition to Salsa. Does it still appear to provide our need for volunteer coordination? If not, do we need to consider a different platform?
      Bob informed the group about our transition to Salsa. He hopes to get the next newsletter out using Salsa. Salsa is a database and should be able to handle having people go to our web site, locate, and then be able to open up a link and sign up to be a volunteer on various projects.
  3. New Business

    1. CTU Contribution
      Discuss amount of any contribution to be made to CTU at the Spring Rendezvous.
      The group discussed past contribution amounts and it was decided to pass a motion to recommend to the trustees an amount of $1000.00.
    2. 2015 Youth day Camp Dennis Cook / 25 min
      This agenda item will focus on whether we conduct this year’s camp. If yes, how do we fill current unmet volunteer needs? Is it the same format or restructured to a shortened camp. If no, do we do anything as a replacement for this year?
      Dennis discussed the current status of the camp and basically we do not have a camp coordinator. He has proposed a division of labor. It was decided to continue with the camp and several people at the meeting volunteered to take on the prep duties and individual day responsibilities. Hopefully mentors will be found to help each day so that each camper has help. Dennis was going to make some calls and fill in the couple of missing day coordinators so that we can keep a 6 day camp.
    3. Board Succession Dick Jefferies / 15 min
      At this time we have a Board vacancy in May (President). Initial attempts to fill the vacancy have not been successful.
      Dick explained that up until last week he believed we had a new president ready to step in. The individual has changed their mind and we now have a need to find someone. He asked that we give this some serious thought and ask people to serve. He emphasized that he is not going anywhere and will stay involved with the current coalitions.
    4. Board Meeting Schedule Dick Jefferies / 15 min
      Discuss merit of changing the frequency of full leadership meetings to bi-monthly. Off months would be replaced with meetings of a to-be-established Executive Committee. Ex-Comm meetings would be conducted via phone and/ or video conference.
      The group discussed Dick’s suggestion of a bimonthly leadership meeting and most preferred to keep the current structure at this time for a variety of reasons.
  4. Added Agenda Items

    1. Dave Morse
      Adopt-A-Trails program he has signed an agreement for 3 years with Natural Areas program, one of the work projects will be at Gateway in May and again later this summer.
      Project Healing Waters – The VA coordinator has not been very active so Dave is going to try and organize something with Saint Pete’s and Elkhorn to try and get veterans involved here in Fort Collins. Dennis was going to provide Dave with Peggy Sue’s contact information.
    2. Jerry Pelis
      Water Festivals – Loveland date has been determined and will be held Thursday May 14th. See newsleter for additional information about the festivals. Bob will sent out an email seeking volunteers.

9:20 PM - Meeting adjourned

Supplemental note to the March minutes, an electronic meeting of the Board trustees was held on March 13th and it was decided to purchase a weed whacker for the Nature Conservancy’s use on the Phantom Canyon trails. Unit cost is about $560.

Submitted by Lance Asherin,
Rocky Mountain Flycasters’ Secretary

Previous Meetings

Previous meeting reports will be here as they are superceded by newer reports.

Last updated on 25 Jul, 2013