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Rocky Mountain Flycasters - Board Meetings

RMF BOARD MEETING MINUTES
April 8, 2015

7:00 PM - Meeting called to order

Attendance: Dick Jefferies, Linda Jefferies , Bob Green, Gil Coleman, Paul Wehr, Jerry Pelis, Will Huett, Tom Culbertson, Lee Evans, Lance Asherin, Dave Morse and Dave Piske.
Note: A quorum was present.

  1. Committee Business

    1. Introductions / President’s Comments
      Handout of Restore the Range report that is being presented at the Spring Rendezvous. The four chapters are working with about 2.9 million in the Big Thompson, Boulder Creek, Saint Vrain and Poudre watersheds. This will be an agenda item at the rendezvous. Hopefully state level TU and National level TU will get involved and keep the need up front in years to come.
    2. Review Agenda: one item added see 4.0
    3. Approve Minutes of Last Meeting: Motion/2nd/Approved: with correction of 3.2 from camp counselor to camp coordinator.
    4. Consent Agenda: Approved
    5. Pulled Consent Items: None
      Dick mentioned Dave Morse has added a new report for project healing waters and asked everyone to take a look.
  2. Old Business

    1. Board Succession
      At this writing, there is still no candidate for the office of President. Sean has agreed to remain listed as VP but as was the case before this is not a commitment of succession. Therefore the current slate of candidates is: President - Vacant; VP - Sean Cronin; Treasure - Tom Culbertson; Secretary – Lance Asherin; At Large Director - Gil Coleman; At large Director - Coy Wylie; Immediate Past President – Dick Jefferies.
      Required publication date of the annual meeting and the slate of candidates is no later than end of day April 13th.
      We should discuss how to facilitate moving forward in the absence of a President.
      We spent a lot of time discussing the signature requirements of checks involving $1000 or more. We discussed amending the Chapter Bylaws to allow for a single signature with a notice to the 7 members of the board of trustees. This was met with enough resistance that now checks will get two signatures at the general meeting.
    2. Strategic Planning
      Discuss whether newly available online TU strategic planning workshops merit delay of the scheduled facilitation session. – Different views were expressed concerning this issue. This meeting is just the first step and it was decided to keep the current meeting as scheduled on June 6th. Dick will send out another outreach to try and get the majority of the leadership team members to make this meeting.
    3. Fly tying Expo/Fall Event
      At last month’s meeting a discussion was initiated as to whether to move the Tying Expo to the fall or have a fall event in addition to the February Tying Expo. If we are going to consider this we need to plan now! – A group of people are going to get together next week and look at space requirements for accommodating fly tyers and/ or a venue for an event celebrating with participating volunteers. Lee has already contacted many of the tyers and few objected to the idea.
      It was discussed possibly keeping the spring tying expo and auction as well as a fall celebration event.
  3. New Business

    1. Additional Watershed Grant Opportunities
      As we begin to move forward from planning and design into implementation, watershed recovery, restoration projects will require funding. Does RMF wish to continue in its commitment to financially support, i.e., initiate grants to further the restoration process. – We decided to continue to consider being the applicant to future grants.
      Note: - One specific grant application outline may be available for the board to consider.
      Dick informed the group that he has been asked to consider applying for a grant from Healthy Rivers Fund. It was decided to go ahead with the contract preparation and our possible involvement. We will then decide after looking at the grant proposal to proceed or not. It was discussed that we are already tapping our volunteer base pretty hard.
  4. Added Agenda Items

    1. Last month’s meeting did not have a quorum. The group discussed past contribution amounts to CTU and it was decided to pass a motion to recommend to the trustees an amount of $1000 be given this year. We approved that motion tonight and the check will be presented at the Spring Rendezvous.

8:50 PM - Meeting adjourned

Submitted by Lance Asherin,
Rocky Mountain Flycasters’ Secretary

Previous Meetings

Previous meeting reports will be here as they are superceded by newer reports.

Last updated on 25 Jul, 2013